Data Protection Information under the EU General Data Protection Regulation
Who is responsible for the data processing and who can you contact in this regard?
Unter den Linden 13 - 15
Telefon: (030) 3407-3401
What personal data do we use and where do we get it from?
We process personal data that we receive from you in the context of preparing for, conducting and publishing details about our academic activities (such as events, conferences and discussion forums).
We also process personal data lawfully obtained from publicly available sources (e.g. conferences/ event, the media or the Internet).
Relevant personal data may include, for example: title, name, company, position, address and other contact information (telephone, e-mail address, fax).
For what purposes do we use this data, and on what legal basis is this permitted?
We process the aforementioned personal data in compliance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG) as follows:
a. Processing necessary for our legitimate interests (Article 6(1)(f), GDPR)
As a non-profit organization, we process personal data that we have legitimately gained from publicly available sources in order to pursue our legitimate interests, in particular to promote academic and research activities, as well as advancing education in our areas of interest.
b. Processing on the basis of your consent (Article 6(1)(a), GDPR)
Insofar as you have given us consent to the processing of personal data for specific purposes (e.g. to receive information and invitations relating to events), the lawfulness of this processing is based on your consent. Where you have given consent you may revoke it at any time. This also applies to declarations of consent that were given to us before the EU General Data Protection Regulation came into force, i.e. before 25 May 2018. Please note that revocation of consent only takes effect going forward and does not make previous data processing unlawful.
Who do you share my data with?
Within our organisation, your data is only shared with those who need to access it for the above purposes. We may also disclose your data to our agents and service providers. Such organisations are contractually bound to handle your data in accordance with our instructions. By way of example, your data could be shared with our events management partners.
How long will my data be kept?
What data protection rights do I have?
Every individual has a right of access to their data (Article 15, GDPR), a right to rectify incorrect data (Article 16, GDPR), a right to have their data deleted (Article 17, GDPR), a right to restrict processing of your data (Article 18, GDPR), a right to object to its processing (Article 21, GDPR) and a right to “data portability” (Article 20, GDPR). The right of access and the right to erasure are subject to the restrictions under sections 34 and 35 of the BDSG. Individuals also have a right to lodge a complaint with a supervisory authority (Article 77, GDPR, in conjunction with section 19, BDSG).
You may revoke your consent to the processing of personal data at any time. This also applies to declarations of consent that were granted prior to the entry into force of the General Data Protection Regulation, i.e., prior to 25 May 2018. Please be advised that the revocation of consent will only take effect going forward and does not make previous data processing unlawful.